Terms and conditions for public submissions to Safe Work Australia
What is a submission?
A submission is written comments or feedback made in response to one of our public comment processes.
Safe Work Australia regularly seeks public comment or feedback on a range of national work health and safety and workers’ compensation topics and policies. Public submissions help us develop national work health and safety and workers’ compensation policies.
We usually make submissions available to the public via our website.
We may however refuse to publish a submission if it does not meet our online publishing standards or Australian Government accessibility requirements. We may also redact personal information, or content that is not suitable for publication, for example content that is inappropriate or is overly political in nature
Sending your submission to us
Submissions may be made using the nominated online form, via email or post. We prefer submissions to be made via online form, as this helps us meet Australian Government accessibility requirements.
If you can’t submit a response in one of these ways contact the team running the public comment process to discuss other ways of making your submission. Contact details are provided on the webpage advertising the public comment process.
When making a submission you will need to decide whether you want your submission to be published on our website.
- If yes, whether you want:
- your name, or the name of the organisation making the submission, to be published with the submission? or
- your submission to be published anonymously
- If no, clearly indicate that you do not wish to have the submission published. Please note:
- the submission will be given a reference number, but your name and the submission itself will not be published
- the submission, while not published, will still be made available to Safe Work Australia Members to help inform policy development.
Please contact us if you need further information or if you would like to make your submission confidentially. Simply marking your submission as ‘confidential’ is not enough.
All submissions (including those not published or marked confidential) are subject to requests made under the Freedom of Information Act 1982 (Cth).
Accessibility requirements for online publication
What it means and why is it important?
Disability discrimination laws require government departments and agencies to meet minimum publishing standards to ensure that online information and services are accessible to people with disabilities.
To meet accessibility requirements for publishing online, submissions must have:
- all text marked up using appropriate styles (e.g., Heading 1 for top level headings, Heading 2 for sub headings, Heading 3 etc.)
- all photos/images with alternative text added to their properties
- all graphs and tables with a descriptive caption detailing what the graph contains
- more than one format (e.g. a .doc and .pdf).
If a submission does not meet accessibility standards, we reserve the right to:
- to decline to publish the submission, or
- change or convert the submission in order to make it conform with accessibility requirements.
Submissions not published for this reason will still be considered as part of the public comment process.
Size limits for submissions
We may specify size limits to ensure files are not too large for others to download and read.
The general size limit is 5MB. If a submission document is larger than 5MB, it should be resized. It may not be possible to submit a document that is too large, for example because:
- it contains photos/graphs/images – resizing these before adding them to the submission can reduce the overall size of the document
- it contains a large amount of pages (e.g. hundreds of pages)
- it contains a lot of data e.g. tables and graphs
- it uses water marks and special backgrounds.
Due to the vast number of mobile devices (e.g. mobile phones, tablets, etc.) and browsers (Internet Explorer, FireFox, Chrome etc.), some users may experience upload issues when sending in their submission via these devices.
If any issues occur it is recommended that a PC be used to send in a submission.
Accepted document types for a public comment process
We recommend the primary submission document be sent in using the Word (docx) or OpenDocument Text file (.odt) templates provided. Zip files will not be accepted when attached to a submission form.
We accept most file types, if they can be changed or converted to meet accessibility requirements where necessary.
Faxes or scanned files should not be used as images cannot be interpreted by assistive technologies.
Supporting documents for a submission
Supporting documents (e.g. appendixes) can be uploaded alongside the primary submission document. Any supporting documents must also meet our online publishing standards and accessibility requirements.
Safe Work Australia will send an automatic response confirming receipt of submissions.
Safe Work Australia does not respond to individual submissions, but considers them as part of the public comment process.
You may make a submission anonymously, use a pseudonym, or ask that your submission (or part of it) not be published. Your name may be published with your submission unless you indicate you wish to remain anonymous.
Please contact us you would like to make you submission confidentially. Simply marking your submission as ‘confidential’ is not enough.
Your submission may be used by the Commonwealth and Safe Work Australia Members to consider the issues raised for public comment. Your submission may also be listed, extracted or otherwise referred to in issues papers, reports and other documents prepared on the relevant issues.
Your personal information will not be used or disclosed for any other purpose unless authorised or required by law.
Copyright ownership of submissions resides with the author(s) not Safe Work Australia.
In making a submission you grant a royalty-free licence to allow the Commonwealth to use, reproduce, publish, perform or communicate to the public your submission on a Commonwealth website. This includes a right to redact material and convert your submission into a different format to meet relevant accessibility requirements.
To the extent that your submission contains material that is owned by a third party, you warrant that you have obtained all necessary licences and consents required for the use of those materials (including for Safe Work Australia to use, reproduce, publish, perform or communicate to the public), and have made arrangements for the payment of any royalties or other fees payable in respect of the use of such material.
Current and previous public submissions
The Safe Work Australia Public Submissions page provides information on all current public comment processes.
It also provides archived submissions from closed public comment processes with submissions published online for public viewing.